Traveling for Work and Booking for a Company

Company Travel

Account settings → Company travel is where a company is managed: the people who travel for it, the stays booked for it, and its card. It is also in the Kabora app, under Profile → Account settings → Company travel, but the company card is added on kabora.app.

Company travel is separate from a host's business, which is reached through Switch to hosting. In the Kabora app, that switch turns the whole screen over to the hosting side. To switch, open any tab and press Switch to hosting, the button that shows above the tab bar for ten seconds.

A company pays by card, like anyone else; Kabora does not issue invoices.

Setting Up a Company

Anyone can set up a company. Open Account settings → Company travel, type the company's name under Set up a company for work travel, and press Set up the company. You become its coordinator, who books for everyone in the company and invites people.

You can belong to several companies, and set up another from the same page.

Inviting People

Under Invite someone, type the person's email address, choose their role, and press Invite:

• Travel: Stays the company books for them appear in their trips.
• Book for everyone: They become a coordinator too, who can book for anyone, invite people, and see every trip.

Kabora emails them a link, which expires after 14 days, with a reminder before then. Send again sends a new link and disables the previous one.

Joining a Company

An invitation works only for the address it was sent to:

• Signed out: The link asks you to sign in.
• Signed in with a different address: The link states that the invitation is for someone else.
• Signed in with the invited address: Press the button with the company's name, such as Join Acme.

A forwarded invitation therefore admits no one else.

Managing Members

A coordinator sees everyone under People, with Invited beside anyone who has not joined yet.

• Remove: Takes someone out of the company.
• Withdrawing an invitation: Take back withdraws an invitation no one has accepted.
• Turn off: Stops a member booking for the company or paying with its card, until you choose Turn back on.

Anyone can Leave. A company always keeps at least one coordinator, so the last coordinator cannot leave or be removed until someone else has joined as a coordinator.

Booking for the Company

In any listing's booking box, tick This trip is for work, then choose the company under Book it for. Just me books the trip for yourself. Purchase order and Cost center are optional.

The name and email address on the booking can be yours or those of a traveling colleague. If they are a colleague's, the stay is theirs: it appears in their trips when they sign in with that address, and they pay for it on their trip page.

Your receipt, your trip page and your host's copy of the booking all show the same line: "For work", the company's name, then any purchase order and cost center.

Who Sees the Company's Trips

Coordinators see every stay booked for the company under Trips on the Company page, with who is traveling, the dates and the total. Opening one offers two more actions:

• Change this trip: Asks the host to change its dates or party. Nothing changes until the host accepts.
• Cancel this trip: Cancels the stay and notifies the guest and the host.

Everyone else sees their own stays in their trips.

The Company Card

A coordinator adds the card under Company card, with Add a card. Only coordinators can add or remove it.

When a member pays for a stay booked for the company, their trip page shows the company's card above their own, such as Pay with Acme's card. They see its brand and last four digits, never the full number. It works at any host. People outside the company are never offered it, and the payment is checked again before the card is charged.

It also counts as the saved card you need to book, but only for a trip booked for that company.